Warehouse Data Decision-Making Beyond Dashboards

In this episode of The New Warehouse Podcast, Kevin chats with Alex Ramirez, CEO and co-founder of Cognitops. They discuss why warehouse data decision-making often fails the people who need it most. Ramirez draws from years spent on warehouse floors, not conference rooms, to explain how operators are overwhelmed by dashboards, reports, and status updates that don’t help them act in real time. Cognitops changes that reality. 

The conversation explores why most warehouses are “data rich and decision poor,” how decades-old WMS thinking still shapes modern systems, and why context and time matter more than static metrics. Ramirez also shares how Cognitops helps operators turn data into decisions that drive flow, improve productivity, and reduce chaos when plans inevitably break down.

Why Warehouse Data Becomes Digital Piles

Warehouse systems generate massive amounts of data, but much of it sits unused. Ramirez explains that the problem is not volume but purpose. “They were drowning in data that effectively measured status… and they were never really using that data to steer the operation in real time.” Status fields show where something is, not what to do next. That mindset dates back decades. “WMSs were competing against file cabinets, period. The end.” Digital systems simply replaced physical piles with electronic ones.

The result is familiar on warehouse floors. Screens show percentages completed. Dashboards update constantly. Yet operators still rely on mental models and tribal knowledge. Ramirez calls this out directly. “Most warehouses are data rich and decision poor.” Without decision support, more dashboards only add noise. Operators see what happened, not what’s coming next or how to respond when things change.

From Status to Flow, Context, and Time

Ramirez argues that, “Warehouses don’t operate on status. They operate on flow.” Flow depends on doing the right work at the right time with the right resources. Static data cannot capture that reality. “Status is binary. It tells you where something is, but it tells you nothing about what’s happening, why it matters, or how it affects the next hour of work.”

Two missing elements keep showing up. “The two data points this industry still misses by a moonshot are context and time.” Operators don’t ask about status. They ask when work will be finished, where bottlenecks will appear, and whether today’s plan will survive disruption. Ramirez notes that Cognitops data shows how critical timing is. “The correlation between that first hour of productivity to the success of a shift is enormous.” Start poorly, and overtime and missed SLAs often follow.

Practical AI That Supports Decisions

AI plays a role, but Ramirez keeps expectations grounded. Cognitops focuses on prediction and prescription, not buzzwords. “Forecasting the future, predicting outcomes, and then prescribing what you should do about it are fancy ways to say, how can I help an operator make a decision?” The goal is not flashy interfaces. It’s clarity.

Ramirez uses a simple analogy. “Dashboards are rear-view mirrors. Decisions are the steering wheels.” Cognitops uses machine learning to forecast labor needs, predict performance risk, and recommend actions operators can take now. It meets people where they are. “Operators philosophically don’t need more metrics. They just need that decision support that says, here’s what’s about to happen, here’s why, and here are the best moves you can make right now.” Practical AI becomes an accelerant, not a distraction.

Key Takeaways on Warehouse Data Decision-Making

• Warehouses generate massive data but lack real-time decision support.
• Status-based WMS thinking still reflects 1980s design assumptions.
• Most operations are “data rich and decision poor.”
• Context and time are more valuable than static metrics.
• The first hour of a shift strongly predicts overall warehouse performance.
• Dashboards show the past; decisions shape the future.
• Practical AI focuses on prediction and prescription, not novelty.
• Cognitops routinely delivers productivity gains by enabling better operator decisions.

Listen to the episode below and leave your thoughts in the comments.

Guest Information

For more information on Cognitops, click here.

To connect with Alex Ramirez on LinkedIn, click here or email him directly at Alex@cognitops.com

For more information about warehouse data decision-making, check out the podcasts below. 

635: Integrating Fragmented Warehouse Systems with EPG’s Unified Approach

611: Instawork is Tackling Warehouse Talent Shifts with Flexibility and Data

573: Master Data in Warehouse Automation with KNAPP’s Marinus Bouwman